The treasurer's page: owed, collected, chasing, waivers and the export

One page for what the club is owed and has collected. Only people who hold the treasurer or admin role for the club can open it: in the menu, choose Treasurer.

Collected since the season started

The first panel shows, since the club's season start date:

• Collected by card: what families paid by card, fee lines included.
• Received by the club from cards: the same payments less their fee lines.
• Fee lines: Stripe's card cost and Whole Team's charge together.
• Collected outside Whole Team: payments you marked as paid by bank transfer.
• Payouts to the club's bank: Stripe's payouts and the date each arrives, once the club's account is paying out.

Tea hut and shop totals appear here once those are in use.

Owed, and marking a bank transfer

Owed lists each child (and each adult player) with what they owe now, and any session fees not billed yet.

1. Choose Mark as paid by bank transfer under the child.
2. Add a note if you want one, for example the date it reached the bank.
3. Choose Mark paid. Everything owed for that child is settled, with no fee line, and recorded with your name.

Marking a bank transfer is free and has no limit.

Chasing

Overdue lists families with something unpaid past its due date: who, for which child, how much and for how many days, and when they were last reminded.

1. Choose Send a reminder.
2. It goes out in your name: into the family's digest, to every guardian of the child, and to their phones.

You can send one reminder a family a day. The app also chases for you: families see "Payment due" in their digest every day until it's paid, and get one message on their phone when it's a week overdue. Nothing more is sent.

Brothers and sisters

1. Under Brothers and sisters, enter the Percent off and choose which child it starts from.
2. Choose Save.

The discount is applied automatically, eldest child first, to charges raised from then on. Families see the amount they owe, never the discount.

Waivers

A waiver helps a family who can't pay in full. Only the treasurer sees it; the family sees only their amount.

1. Choose Add a waiver.
2. Choose the Family.
3. Choose the kind:
   • Nothing to pay: their charges are raised already waived.
   • Part off each charge: enter how much comes off each one.
   • Pay later: their charges wait, unbilled and not chased, until you end the waiver.
4. Give a Reason. It is for your records only and never appears in the export or to the family.
5. Choose Save waiver.

A waiver applies to charges raised after you save it. End waiver stops it; ending a pay-later waiver makes the waiting charges payable.

The export

1. Under Export, choose From and To dates.
2. Choose Download CSV.

One row per payment, card or bank transfer, with these columns in this order: date, time, type, club, team, person, child, description, amount_charged, fee_line, amount_to_club, currency, method, stripe_charge_id, stripe_payout_id, payout_date, entered_by, status, note. A bank transfer row has your name under entered_by and no Stripe id.

Good to know

• The screenshots were taken on a test club with simulated card payments.
• Payout ids and dates per payment are blank in the export for now.